Suppliers, purchasing & stock

Know your margin, and who's cheapest, on every part.

Import the price list each supplier sends you. FireFlow shows your cost, sell price and margin side by side, flags when someone else sells it for less, and turns it all into purchase orders linked to your jobs.

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Price lists Import Compare prices Purchase orders Stock

yourcompany.fireflow.revxpress.co.uk/suppliers

Suppliers list with price list items, open orders and 12-month spend

Supplier price lists

Every supplier's prices next to yours.

Each supplier has its contacts, your trade account number, payment terms and what they supply. Their price list sits right alongside.

1
Your cost, with price changesRed or green arrows show what moved at the last import.
2
Your sell price and marginWhen the part is on your own price list. Margins under 20% are highlighted.
3
Cheaper elsewhereFlags when another supplier sells the same code for less.
4
Add to price listCopy a supplier item onto your own price list at the markup you choose.
5
Import price listUpload the CSV they send you.
6
Put on holdStops new orders being placed with that supplier.

Thames Fire Wholesale price list with cost, sell price, margin and cheaper elsewhere

Import

Next year's price list? Just import it again.

Upload the CSV a supplier sends. FireFlow matches the columns automatically, and because items are matched on product code, re-importing updates prices instead of creating duplicates.

Product code, description and cost required; list price, unit and category optional
Optionally update the cost price on your own price list too
Your sell prices are never changed
A summary of new items, price rises, price drops and skipped rows

Compare supplier prices

One search across every supplier.

Search a part or product code and FireFlow lists it from every supplier's price list, cheapest first, with when each price was last updated.

Shown: a 12V 7Ah battery in FireFlow's demo data, sold by three suppliers.

Compare supplier prices for a 7Ah battery, cheapest first

Purchase orders

Order parts straight from the job.

Pick a supplier and add lines straight from their price list, or hit Order parts on a job. Deliver to the warehouse, an engineer's van or direct to site.

1
Late deliveriesOrders past their expected date are flagged.
2
Spend this monthWhat's on order and what's been ordered.
3
Every status at a glanceDraft, ordered, part received, received or cancelled.
4
Linked to jobsOrders for a job show on that job as parts on order.

Purchase orders list with statuses and late deliveries

Deliveries can arrive in parts.

Receive what actually turned up. Anything short stays on order, and parts delivered to the warehouse are added to stock automatically.

DraftBuild the orderLines from the supplier's price list at your cost.

OrderedPlace itPrintable PO, plus a pre-filled email to the supplier.

Part receivedReceive a deliveryEnter what arrived. The rest stays on order.

ReceivedStock updatedWarehouse deliveries go straight into stock, matched on product code.

A proper purchase order, in your name

Your company details, the supplier and your account number with them, where it's being delivered, and the order lines with VAT. Print it, save it as PDF or email it to the supplier.

Stock

Warehouse, vans and your own price list.

Van stock per engineer — **Van stock**What's on each van against its minimum, flagged low or out.

Products and price list — **Your price list**Parts and labour rates as quick-add lines on quotes and invoices.

See it on your own work

Bring a real job. We'll run it through FireFlow live.

A 20–30 minute walkthrough shaped around your company: your callouts, your contracts, your engineers. Then we'll talk about what it would look like for you.

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